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Rules & Regulations

Name of the Society - Name of the society shall be “Mohan Estate Welfare Association”.

Registered Office- The registered office of the Society Shall be and remain in the NATIONAL CAPITAL TERRITORY OF DELHI and present it is at the following address: - “J-3, BLOCK-B-1, MEWA, MOHAN CO-OPERATIVE INDUSTRIAL ESTATE NEW DELHI-110044”

Membership: Membership of society is open to person related to Mohan Co-operative Industrial Estate and has attained the age of majority and fulfil the terms & conditions of Society (framed by the Governing Body/General Body from time to time) but subject to the approval of Governing Body of Society.

Note- If the membership ins not approved by the Governing Body of the society, the reason of refusal shall be communicated to the person/applicant concerned.

Types of Members-

At present there is only one type of members namely- General Members. Core Committee of Society shall decide different types of members in it Core Committee meeting called for this purpose. Membership fee, Subscription and Voting powers of such members shall also be finalised in same meeting.

Functioning Of the Association- The Association will function through the elected Executive Committee comprising of “Office Bearers” and “Executive Members”. The President as the Chief Executive, with an active support of the Vice-President, General Secretary and the Executive Committee, will execute and direct the activities of the Association. The Core Committeeas a Supreme authoritywill review the Association activities during the Annual/Special Core Committee Meetings and the election of the Executive Committee will be held at the end of its tenure as defined hereafter in the Article of Association.

Enrolment and Membership Fees- Enrolment Fees: Rs.5000 (One Time Per Plot)
Membership Fees:
  1. Annual Membership Subscription- Rs. 12,000/- yearly
  2. Lifetime Membership Subscription- Rs. 1,00,000/- One time
  3. Patron Membership Subscription*- Rs. 2,00,000/- One time
Note- *Patron Membership is limited membership and will be given only after the approval from the Core Committee.

Rights and Privileges of Members- All and every member of the Society-
  • Shall be entitled to participate in meetings, cultural/educational functions and other lawful gatherings, called/arranged by the association,
  • Have right to collect the Identity Card after depositing the required/prescribed fee (fixed by the Core Committee of the Association for time to time.)
  • Shall enjoy the voting right, be eligible for election/ nomination to the Executive/Core Committee, enjoy the benefit of all social services offered/facilitated by the Association and participation in all activities of the Association. There shall be only one vote of the member.
  • Shall be eligible for nomination as Co-opted Member of the Executive Committee and appointment as Election Commissioner/ Returning Officer for conducting the Association elections.
  • shall be eligible for nomination as Member of Subcommittee as per direction of the Core Committee for specific purpose.
Duties of The Members-
  • A member shall not act in a manner inimical or prejudicial to the interests of the Association and shall abide by the rules and regulations of the association
  • A members shall act as a law-abiding citizen and shall not have been convicted by a Court of Law for any offence’s, which might tarnish the image of the association.
  • A member shall not breach or be a cause of breach of peace and tranquillity in the Industrial Area and shall maintain friendly relation with all members based on mutual respect and trust.
  • A member shall try to participate in all the Meetings held by the Association. Only Members are allowed to participate in all the Association’s Meetings.
  • A member shall be liable to cooperate with the Executive Committee and General Body in carrying out the objectives of the Association.
  • A member shall regularly pay the Annual Subscription and other fee, as may be prescribed by the Association from time to time.
  • A member shall follow various advisories issued by the Core Committee from time to time.
Termination and Cessation of Membership- Governing Body of Society shall have powers to expel/terminate a member or/and member, from the membership of the above Society, on the following grounds:
  • On death,
  • On written resignation,
  • If found to be involved in any anti-social activities,
  • If adjudged by any court of law to be a criminal offender or of unsound mind,
  • If found guilty by means of anti-propaganda of Aims and Objects of the Society,
  • If fails to pay the subscription of contribution within three months form due Date,
  • If has not attended three consecutive meetings without proper intimation,
  • If disregards Rules & regulations or disobey the decisions of Society.
Refusal- The governing body of the association may refuse any person for the membership, provided reasons for refusal shall be communicated to the person concerned in writing with reason.

General Body Defined: All the members of the society will constitute the General Body of the Society.

Founder Members: Members of First Governing Body/Core Committee shall be known as Founder members of the Association.

Patron of the Society: Governing Body have right to appoint any distinguished/eminent person(s) as the Patron(s) of the society, from time to time.

General Body:
  • Notice-Minimum “15” days’ notice shall be given to the members, before the date of General Body Meeting, enclosing agenda specifying Date, Time, Place, and issues to be discussed.
  • Meeting-General Body, Meeting shall be held once in every year regularly.
  • Quorum-Quorum of General Meeting shall 3/5th.
  • Urgent Meeting- Urgent General Body Meeting may be called by 2 days short notice but the quorum for same Urgent General Body Meeting shall be 2/3rd of the total strength of General Body members.
Functions and Powers of Governing Body- Governing body shall be responsible for the management and administration all affairs of the Society and is also authorised to appoint any office bearer/executive member to look after any particular activity. Governing Body shall have also the following powers:
  • To take necessary steps for the implementation of all the programs and policies driven by the General Body,
  • To pass the necessary expenditure to meet the day-to-day requirements of the Society,
  • To take decisions on applications for new membership,
  • To prepare plans, projects and programs,
  • To manage the affairs of the Society and to keep control over the property of the Society and all its assets,
  • To incest the funds of the Society not immediately required in such a manner as may be determined by the Governing Body,
  • To appoint committee(s) for disposal of any business of the Society or for advice in any matter pertaining to the Society,
  • To send representatives to any exhibitions or contests and training etc. within or outside India,
  • To appoint Returning Officer and his/her powers to complete election process,
  • To appoint the Patron(s) of the society,
  • To arrange and receive loan form any Bank’s or form any other legal entity or individual(s) on reasonable terms and conditions, the Governing Body as a whole shall be liable for its return,
  • To accept donations, grants, gifts, contributions, subscriptions and endowments,
  • To establish and collect funds and accept donations in cash or in kind and utilise the same for the purpose of Society,
  • To receive money, securities, instruments and or any other movable property for and on behalf of Society,
  • To enter into agreement for and on behalf of Society,
  • To take all such other legal steps for smooth/better management of Society.
Composition of The Governing Body- The composition of the Governing Body (Office Bearers and Executive members) shall be as under-
  1. President -               1
  2. Vice President -       1
  3. General Secretary - 1
  4. Joint Secretary -      1
  5. Treasurer -              1
  6. Executive Members - 2 to 16
Powers and Duties of Office Bearers:

A. President-
  • President of the Society shall preside over all the Governing Body and General Body meetings of Society,
  • At the time of voting on any matter/subject (except election), if the total votes of the groups of members happen to be equal in number, the President has the power to cast an extra vote to decide the matter/subject,
  • President shall file/submit “Annual List” of Governing Body in the office of Registrar of Societies (Delhi) every year.
B. Vice President:

There shall be one Vice President of the Society to assist the President in his/her work. Vice President shall enjoy all the powers of the President in his/her absence.

C. General Secretary:
  • General Secretary shall summon for all the Governing body and General body meetings of Society,
  • General Secretary shall have power to call any emergent meeting (with consent of President) by short notice,
  • General Secretary shall have the power to allow inclusion of any subject/matter in the agenda for the discussion in the course of proceeding/meeting.
D. Joint Secretary:

There shall be one Joint Secretary of the Society to assist the General Secretary in his/her work. Joint Secretary shall enjoy all the powers of General Secretary in his/her absence.

E. Treasurer:
  • All the funds of Society shall remain under the care and management of Treasurer of the Society,
  • Treasurer shall maintain the accounts of all money which is received and/or paid by him/her on behalf of the society,
  • Treasurer shall produce all the Account-Books in every Governing Body/General body meeting,
  • The Treasurer will ordinarily hold a cash balance not exceeding Rs.15,000/- (or the amount which may be fixed by the Governing Body of the Society from time to time) to meet the emergent needs relating to the society.
  • All cash excess of the above amount (or amount fixed by Governing Body) shall be deposited in any Bank/Banks, selected by Governing Body of Society.
F. Executive Member:

Executive Member is an important part of Governing Body. He/she is supposed to attend all Governing Body Meetings and also the General Body Meetings of Society.

Election: General Body in its Annual meeting will elect all the office bearers and EXECUTIVE MEMBERS of Governing body, after every 5 YEARS by secret ballot papers or by show of hands, as the Election Officer may decide. The Member(s) who has not submitted his/her subscription, shall not be allowed to fight and/or participate in Elections in any way (directly and/or indirectly) and not even allowed to cast a vote in any way (directly and/or indirectly). Election Officer (and his/her powers) will be decided by Governing Body/General Body is its meeting called for this purpose.

Re-Admission: In case, any member of the society is expelled by the Governing Body on the reason of Non-Payment of the subscription, he can be re-admitted, provided the member concerned pays all up to Date dues with permission of the Governing Body.

Appeals: All the appeals shall be referred to the General Body of the Society. The decision of the General Body shall be final. The decision of the General Body shall be communicated to the member concerned.

Financial Year: The financial year of the society shall be from 1st April to 31st March, of every year.

Sources of Income- All the income of Society (received from all sources) shall be utilised only for the promotion/upliftment of Aims and Objects. Sources of Income of the society are as under:
  • Admission fee and Subscription from the members of the Society,
  • Donations and Special Contribution and,
  • Funds generated by Exhibitions, Parking, Maintenance, Security, Pollution Control, Functions, Seminars, and other Cultural programs arranged by the Society.
Management of Funds & Accounts Operation: Entire amount shall be kept in any Bank(s), where the Governing Body/General Body may decide from time to time. Bank Accounts shall be operated by Joint Signatures of any two office bearers form PRESIDENT, GENERAL SECRETARY and TREASURER.

Audit: Accounts of Society shall be audited by qualified auditor (C.A.) every year.

Annual List of Governing Body: Once in every year a list of the Office-Bearers and the Executive Members (of the Governing Body) shall be filed in the office of the Registrar of Societies (Delhi), as it is required under Sec.4 of “SOCIETIES REGISTRATION ACT, OF 1860”, as applicable National Capital Territory of Delhi.

Dissolution:
  • If Society needs to be dissolved, it shall be dissolved as per-provisions laid down under the Sec.13 & 14 of “SOCIETIES REGISTRATION ACT, OF 1860”, as applicable to National Capital Territory Of Delhi.
  • If upon the winding up or dissolution of the society there remains after satisfaction of all its debt and liabilities any property whatsoever, the same shall not be paid to or distributed among the members of society but shall be given or transferred to some other society, having similar objects like this society, to be determined by the members of the society at or before the time of dissolution.
Legal Proceedings: Society may sue and/or be sued in the name of President and/or General Secretary as per provisions laid down under sec.6 of the “SOCIETIES REGISTRATION ACT, OF 1860”, as applicable to National Capital Territory of Delhi.

Amendments: Any amendment in Memorandum, Rules and Regulations will be carried out in accordance with Section 12 & 12-A of the “SOCIETIES REGISTRATION ACT, OF 1860”, as applicable to National Capital Territory of Delhi.

Application of the Act: All the provisions under all the Sections of “SOCIETIES REGISTRATION ACT, OF 1860”, as applicable to National Capital Territory of Delhi, shall be applicable to this Society.

DOCUMENTS AND DEEDS:
  • All Official Documents Deeds/ or Agreement signed or entered into by the Executive Committee, on behalf of the Association, or any of its institution or Department or Section shall be executed, signed or registered by the President, Vice-President and /or the General Secretary of the Association.
  • The President or an office-Bearer as the case may be authorized by the Governing Body/Executive Committee on their behalf shall have the power to sell, endorse, lease, and transfer and otherwise deal with the cheques, Bills of Exchange and Government Securities in the name of the Association.
  • All documents and records of the Association shall be kept and maintained at the office of the Association.
SECRECY AND PUBLICITY: No Publicity shall be given to any statement, resolution or proceedings of the meetings by any Member of the Association, and they shall not divulge any official information, detrimental to the interest of the Association. The President and General Secretary shall be the official spokesmen of the Association for releasing information, statements, and handouts, to the Public / Press. No Member of the Association shall be competent to issue such information as stated above. In exceptional cases, however, an Executive Committee Member may act as Association spokesperson if authorized by the President.

Essential Certificate: Certified that this is the correct copy of the Rules and Regulations of the Society.